RFP Specialist (Commercial Cleaning & Facilities Services)
Company
Clean It All
Location
Calgary, AB
Job Type
Full-time
Salary
$55K a year
Posted
3 days ago
Via
via Indeed
Apply On
Job Description
Position Overview
The RFP Specialist is responsible for identifying, pursuing, and securing new business opportunities through formal procurement processes, including government tenders, corporate RFPs, and large-scale service contracts. This role plays a key part in expanding the company’s presence across public and private sectors.
Core Responsibilities
1. Opportunity Identification & Lead Generation
• Research and monitor procurement platforms for new opportunities:
• Government (federal, provincial, municipal)
• Airports and transportation authorities
• Construction and general contractors
• Oil & gas / energy sector (“oil patch”)
• Retail chains and commercial property managers
• Industrial and manufacturing facilities
• Track and maintain a pipeline of upcoming bids, renewals, and pre-qualifications
• Build relationships with procurement officers, project managers, and decision-makers
2. RFP / Tender Management
• Review RFPs, RFQs, and tenders to assess fit, risk, and profitability
• Coordinate all aspects of bid preparation:
• Scope analysis
• Site requirements
• Compliance documents (insurance, safety, certifications)
• Ensure all submissions meet deadlines and technical requirements
• Manage pre-qualification submissions (RFIs, vendor registrations)
3. Pricing & Cost Estimation
• Work with operations to:
• Estimate labor hours, equipment, and materials
• Build accurate and competitive pricing models
• Analyze margins and recommend pricing strategies
• Balance competitiveness with profitability
4. Proposal Development
• Prepare high-quality, professional proposals including:
• Executive summaries
• Scope of work and methodology
• Staffing plans and schedules
• Health & safety procedures
• Company qualifications and past projects
• Customize proposals based on sector:
• Government compliance-heavy bids
• Construction site cleaning (post-construction, phased cleaning)
• Industrial / oil & gas safety-focused environments
• Retail and multi-location service contracts
5. Client Communication & Negotiation
• Act as the main contact during the bidding process
• Attend site visits, walkthroughs, and pre-bid meetings
• Respond to client questions and clarifications
• Support contract negotiations and revisions
6. Sector-Specific Focus
Government & Public Sector
• Monitor portals (e.g., MERX, Biddingo, municipal procurement sites)
• Ensure compliance with regulations, insurance, and reporting standards
• Manage multi-year and large-scale facility contracts
Airports & Transportation
• Handle high-security, high-compliance environments
• Coordinate requirements like background checks, safety clearances
• Understand 24/7 operations and phased service delivery
Construction Companies
• Build relationships with general contractors
• Quote post-construction and ongoing site cleaning
• Track project timelines and bid early in project cycles
Oil & Gas / Industrial (“Oil Patch”)
• Understand safety certifications (e.g., WHMIS, COR, site-specific training)
• Price for remote locations, shift work, and harsh environments
• Align proposals with strict HSE (Health, Safety & Environment) standards
Retail & Commercial
• Target multi-site contracts (plazas, chains, malls)
• Focus on consistency, scheduling, and scalability
• Support long-term service agreements
Other responsibilities:
1. Pipeline & Reporting
• Maintain CRM or tracking system for:
• Opportunities
• Submitted bids
• Win/loss ratio
• Report weekly on pipeline value and conversion rates
• Continuously improve bid success rate
Key Skills & Qualifications
• Experience with RFPs, tenders, or proposal writing (B2B services preferred)
• Strong analytical and pricing skills
• Excellent writing and communication abilities
• Ability to manage multiple deadlines and projects
• Familiarity with procurement platforms (MERX, SAP Ariba, etc.) is a strong asset
• Experience in cleaning, facilities management, construction, or industrial services is highly preferred
Job Type: Full-time
Pay: From $55,000.00 per year
Work Location: In person
The RFP Specialist is responsible for identifying, pursuing, and securing new business opportunities through formal procurement processes, including government tenders, corporate RFPs, and large-scale service contracts. This role plays a key part in expanding the company’s presence across public and private sectors.
Core Responsibilities
1. Opportunity Identification & Lead Generation
• Research and monitor procurement platforms for new opportunities:
• Government (federal, provincial, municipal)
• Airports and transportation authorities
• Construction and general contractors
• Oil & gas / energy sector (“oil patch”)
• Retail chains and commercial property managers
• Industrial and manufacturing facilities
• Track and maintain a pipeline of upcoming bids, renewals, and pre-qualifications
• Build relationships with procurement officers, project managers, and decision-makers
2. RFP / Tender Management
• Review RFPs, RFQs, and tenders to assess fit, risk, and profitability
• Coordinate all aspects of bid preparation:
• Scope analysis
• Site requirements
• Compliance documents (insurance, safety, certifications)
• Ensure all submissions meet deadlines and technical requirements
• Manage pre-qualification submissions (RFIs, vendor registrations)
3. Pricing & Cost Estimation
• Work with operations to:
• Estimate labor hours, equipment, and materials
• Build accurate and competitive pricing models
• Analyze margins and recommend pricing strategies
• Balance competitiveness with profitability
4. Proposal Development
• Prepare high-quality, professional proposals including:
• Executive summaries
• Scope of work and methodology
• Staffing plans and schedules
• Health & safety procedures
• Company qualifications and past projects
• Customize proposals based on sector:
• Government compliance-heavy bids
• Construction site cleaning (post-construction, phased cleaning)
• Industrial / oil & gas safety-focused environments
• Retail and multi-location service contracts
5. Client Communication & Negotiation
• Act as the main contact during the bidding process
• Attend site visits, walkthroughs, and pre-bid meetings
• Respond to client questions and clarifications
• Support contract negotiations and revisions
6. Sector-Specific Focus
Government & Public Sector
• Monitor portals (e.g., MERX, Biddingo, municipal procurement sites)
• Ensure compliance with regulations, insurance, and reporting standards
• Manage multi-year and large-scale facility contracts
Airports & Transportation
• Handle high-security, high-compliance environments
• Coordinate requirements like background checks, safety clearances
• Understand 24/7 operations and phased service delivery
Construction Companies
• Build relationships with general contractors
• Quote post-construction and ongoing site cleaning
• Track project timelines and bid early in project cycles
Oil & Gas / Industrial (“Oil Patch”)
• Understand safety certifications (e.g., WHMIS, COR, site-specific training)
• Price for remote locations, shift work, and harsh environments
• Align proposals with strict HSE (Health, Safety & Environment) standards
Retail & Commercial
• Target multi-site contracts (plazas, chains, malls)
• Focus on consistency, scheduling, and scalability
• Support long-term service agreements
Other responsibilities:
1. Pipeline & Reporting
• Maintain CRM or tracking system for:
• Opportunities
• Submitted bids
• Win/loss ratio
• Report weekly on pipeline value and conversion rates
• Continuously improve bid success rate
Key Skills & Qualifications
• Experience with RFPs, tenders, or proposal writing (B2B services preferred)
• Strong analytical and pricing skills
• Excellent writing and communication abilities
• Ability to manage multiple deadlines and projects
• Familiarity with procurement platforms (MERX, SAP Ariba, etc.) is a strong asset
• Experience in cleaning, facilities management, construction, or industrial services is highly preferred
Job Type: Full-time
Pay: From $55,000.00 per year
Work Location: In person
Frequently Asked Questions
Quick answers about Plumber Jobs
What is the minimum hourly wage for plumbers in Canada in 2026?
As per the Government of Canada, the median wage for plumbers is CAD 32.50 per hour as of January 2026, with provincial minimums starting at CAD 17.20 in Nova Scotia and reaching CAD 25.00 in British Columbia for certified roles. Apprentices receive CAD 15.00 per hour during the first year of training, with overtime at 1.5 times after 44 hours weekly in Ontario.
What Red Seal certification and experience are required to work as a plumber in Canada in 2026?
The Government of Canada requires completion of a 4-5 year apprenticeship program plus 9000 hours of on-the-job training for Red Seal endorsement, which is mandatory in all provinces for journeyperson status as of 2026. Applicants need a high school diploma or equivalent and must pass the Red Seal exam with a minimum 70% score.
How many hours per week can plumbers work and what paid leave applies in Canada for 2026?
Government of Canada standards set standard hours at 40 per week for plumbers, with statutory holiday pay at 4% of earnings and vacation entitlement of 2 weeks after one year increasing to 3 weeks after five years. Full-time roles include 10 paid sick days annually under federal rules effective 2026.
What tax deductions apply to plumber income in Canada for the 2026 tax year?
The Government of Canada requires plumbers to pay federal income tax at 15% on the first CAD 55,867 earned in 2026 plus provincial taxes averaging 10-15%, with mandatory CPP contributions of 5.95% up to CAD 68,500 and EI premiums of 1.63% up to CAD 63,200. Tool and uniform expenses up to CAD 1,000 can be claimed as deductions.
