Tender Specialist in Cleaning, Hygiene and Pest Control Services
Company
AQUEOUS CLEANING SERVICES
Location
Johannesburg
Posted
9 days ago
Via
via Indeed
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Job Description
Purpose of the job
Take the lead in identifying and submitting tenders under cleaning, hygiene, pest control services and general supply of goods and services.
Provide office administration and support.
Sourcing quotations from suppliers.
Generating quotations, invoices and delivery notes.
Key responsibilities
Tender sourcing
Identify and shortlist relevant tenders and RFQ’s on various platforms daily
Client's websites
E-tenders
Supply chain network
Tender Alert
115 Info and admin mailboxes
Daily and weekend newspapers
Client walk in centres
Central supplier database
Word of mouth
Take note of tender briefing sessions and make arrangements for suitable personnel to attend
Evaluate tender requirements and make decisions on suitability to proceed in consultation with management
Purchase tender documents
Update tender tracking list and office notice board on a weekly basis
Identify and follow up on private sector leads
Register on relevant vendor list databases in the public and private sectors
Tender compilation
Ensure that the following documents are relevant and up to date:
Bank rating and account confirmation letters
Certified directors’ ID documents
Certified copies of qualifications for technical teams
Board resolution for authority to sign tender document
Co-ordinating technical team assistance – pricing and methodology
Compiling supporting documents
Appointment and reference letters
Practical completion certificates
All other documents required for a successful tender / RFQ
Provide pricing schedule in Excel format to technical teams for assistance with pricing
Take note and incorporate additional information communicated by client during bidding period
Bring the tender/RFQ document for review by management at least two days before closing date
Tender submission
Submit the tender/RFQ document at the relevant location at least 24 hours before closing date. No tender/RFQ shall be submitted on the closing date
Provide a list of prices read out at the public bid openings
Compile a database of competitors and their pricing patterns
Respond to tender/RFQ validity extension requests from clients
Where applicable, obtain feedback from clients on unsuccessful tenders
Attend bid evaluation and adjudication sessions where these are open to the public (e.g. cities of Ekurhuleni and Tshwane)
Achieving a tender success rate of at least 40%
Update tender tracking list
Meeting the branch targets as per HR planning meeting
Requirements
Matric or relevant administrative qualification
Relevant office administration certificate
Supply chain qualification
Experience
5-10 years’ relevant experience
Knowledge
Extension knowledge of the full spectrum tender process
Knowledge of general office administration
Personal attributes
Working independently and as a team member
Innovative
Adaptability and flexibility
Willingness to learn
Integrity
REQUIREMENTS
Skills / competencies
Ms Office Packages (Word, Excel, PowerPoint, Outlook)
Ability to communicate on different levels
Sound decision making
Take the lead in identifying and submitting tenders under cleaning, hygiene, pest control services and general supply of goods and services.
Provide office administration and support.
Sourcing quotations from suppliers.
Generating quotations, invoices and delivery notes.
Key responsibilities
Tender sourcing
Identify and shortlist relevant tenders and RFQ’s on various platforms daily
Client's websites
E-tenders
Supply chain network
Tender Alert
115 Info and admin mailboxes
Daily and weekend newspapers
Client walk in centres
Central supplier database
Word of mouth
Take note of tender briefing sessions and make arrangements for suitable personnel to attend
Evaluate tender requirements and make decisions on suitability to proceed in consultation with management
Purchase tender documents
Update tender tracking list and office notice board on a weekly basis
Identify and follow up on private sector leads
Register on relevant vendor list databases in the public and private sectors
Tender compilation
Ensure that the following documents are relevant and up to date:
Bank rating and account confirmation letters
Certified directors’ ID documents
Certified copies of qualifications for technical teams
Board resolution for authority to sign tender document
Co-ordinating technical team assistance – pricing and methodology
Compiling supporting documents
Appointment and reference letters
Practical completion certificates
All other documents required for a successful tender / RFQ
Provide pricing schedule in Excel format to technical teams for assistance with pricing
Take note and incorporate additional information communicated by client during bidding period
Bring the tender/RFQ document for review by management at least two days before closing date
Tender submission
Submit the tender/RFQ document at the relevant location at least 24 hours before closing date. No tender/RFQ shall be submitted on the closing date
Provide a list of prices read out at the public bid openings
Compile a database of competitors and their pricing patterns
Respond to tender/RFQ validity extension requests from clients
Where applicable, obtain feedback from clients on unsuccessful tenders
Attend bid evaluation and adjudication sessions where these are open to the public (e.g. cities of Ekurhuleni and Tshwane)
Achieving a tender success rate of at least 40%
Update tender tracking list
Meeting the branch targets as per HR planning meeting
Requirements
Matric or relevant administrative qualification
Relevant office administration certificate
Supply chain qualification
Experience
5-10 years’ relevant experience
Knowledge
Extension knowledge of the full spectrum tender process
Knowledge of general office administration
Personal attributes
Working independently and as a team member
Innovative
Adaptability and flexibility
Willingness to learn
Integrity
REQUIREMENTS
Skills / competencies
Ms Office Packages (Word, Excel, PowerPoint, Outlook)
Ability to communicate on different levels
Sound decision making
Frequently Asked Questions
Quick answers about Welder Jobs
What is the 2026 national minimum wage for welders in South Africa?
The Department of Employment and Labour sets the national minimum wage at R28.79 per hour from 1 March 2026 for all sectors including welding. Welders working more than 45 hours per week must receive 1.5 times this rate for overtime. Employers must display the wage schedule at every workplace.
Which trade certificate is required to legally work as a welder in South Africa in 2026?
Welders must hold a QCTO-registered occupational certificate in welding at NQF Level 4 obtained after completing a minimum 3-year apprenticeship and passing the trade test at an accredited centre. The certificate number must be verifiable on the QCTO database before any employer can hire the welder.
How many hours per week and days of annual leave apply to welder contracts in 2026?
Welders are limited to 45 ordinary hours per week and 8 hours per day under the Basic Conditions of Employment Act. They are entitled to 21 consecutive days of paid annual leave after every 12 months of employment, calculated from the date of engagement.
What documents must South African welders submit when applying for formal employment in 2026?
Applicants must provide a valid South African ID, QCTO trade certificate, valid bank account details, and proof of UIF registration number. Employers are required to verify the trade certificate directly with the QCTO before issuing an employment contract.
